Using Bank Bill Pay vs Submitting to myXP

When considering whether to use bank bill pay or submit payment via Quickbooks Bill Pay for payment through myXP, we recommend using Quickbooks Bill Pay for several reasons.

Firstly, Quickbooks Bill Pay provides a clear and streamlined process for investigating payments. In contrast, bank bill pay often relies on outdated methods such as calling the bank and speaking with a representative. However, if you are not a signatory on the bank account, you may lack the necessary support to resolve any payment-related issues.

Secondly, when a vendor takes an extended period to cash a payment or if a payment gets lost in the mail, rectifying the situation typically requires a similar cumbersome process as mentioned above. Cancelling a check and having it re-issued can be time-consuming and inconvenient.

Thirdly, when choosing to use the bill pay supported by your bank, you will be responsible for all management of these payments. When you submit your payment through myXP for payment through Quickbooks Bill Pay, we handle all that for you--all you need to do is support the bill via our support form and if anything comes up (i.e. the vendor doesn't receive the payment etc....) just let us know and we take it from there.

Additionally, payments made through the bank may sometimes go unnoticed by the church. This lack of communication can result in confusion and require significant back-and-forth to identify the purpose of a missing transaction. Bank-issued check numbers often use arbitrary identifiers, adding to the confusion compared to traditional paper checks.

While there may be instances where certain churches choose to utilize bank bill pay, it is essential to ensure that each payment is accurately submitted each time to avoid any potential issues.

In summary, our recommendation is to opt for Quickbooks Bill Pay as it offers a more efficient and user-friendly payment process compared to bank bill pay and allows the myXP team to handle the process for you once you hit submit.