Use of Mobile Deposit Options

Mobile deposit is a convenient option for depositing checks, but it presents challenges when it comes to matching bank records with financial reports. Whether the deposit is for giving or non-giving funds, banks process mobile deposits as individual transactions, rather than grouping them together as a batch. This can make it difficult to match deposits with records in Planning Center Giving or other accounting systems.

Why This Matters

Since banks treat each check as a separate deposit, there is no single entry for a batch total. This means that financial reports will not align properly unless deposits are recorded the same way they are processed by the bank.

Options for Mobile Deposits

To ensure accurate reconciliation, churches using mobile deposits should follow these guidelines:

1. Create a Matching Batch for Each Mobile Deposit

• Every mobile-deposited check should have its own batch in Planning Center Giving (if it’s a donation).
• For non-giving deposits, a deposit itemization must be submitted through the church’s support form for each mobile deposit.
• This ensures that all funds recorded match what appears in the bank.

2. Consider Depositing Checks at the Bank Instead

• Bank deposits allow multiple checks to be grouped into one deposit, making reconciliation much easier.
• This method also allows for cash deposits, which cannot be handled via mobile deposit.
• A deposit slip and receipt provide a clear paper trail for reference.

By following these best practices, churches can simplify reconciliation, ensure financial records remain accurate, and reduce the risk of missing or mismatched deposits. If you have questions about mobile deposits and how they affect financial reporting, feel free to reach out!