I lost a receipt. What should I do?


Submitting an Expense Report Without a Receipt

When submitting an expense report, receipts are usually a must-have. They serve as proof of your transactions, ensuring everything is properly documented. But let’s be real—losing a receipt happens. So, what do you do when you need to submit an expense without one?


This guide covers IRS requirements, church policies, and how Zoho Expense can help when a receipt goes missing.


What the IRS Says About Receipts

The IRS requires receipts for any expense over $75. These receipts act as official proof of your spending and help with tax reporting. Keeping track of them is important to stay compliant.


Church Policies May Be Stricter

While the IRS sets a $75 threshold, your church may have stricter policies. Some churches require receipts for every expense, no matter the amount. Always check your church’s policy so you know what’s expected.


Avoid Losing Receipts in the First Place

Let’s be honest—losing a receipt is frustrating, but it’s preventable. Here are a few ways to stay on top of it:

  • Snap a photo immediately. Take a picture or scan your receipt right after making a purchase so you always have a digital copy.
  • Keep receipts organized. Whether it’s a folder on your computer or an envelope in your bag, find a system that works for you.
  • Use an expense tracking app. Tools like Zoho Expense let you upload, categorize, and store receipts digitally, making life easier.

What If You Don’t Have a Receipt?

If a receipt is lost, Zoho Expense allows you to submit your report anyway—but with some conditions. You’ll need to provide detailed information about the expense, including the date, amount, vendor, and reason for the purchase. While this is helpful in a pinch, it’s always best to have the receipt when possible.


Bottom Line

Lost receipts happen, but preparation can save you a headache. IRS rules require receipts for expenses over $75, but your church may set a lower limit. Be proactive by capturing receipts digitally and using tools like Zoho Expense. And when in doubt, check with your church’s finance team to make sure you’re following the right guidelines.