Submitting Expenses Dated Into The Current Month

As you are likely aware, all expenses from the previous month must be submitted by the 8th business day of the current month. This ensures myXP has everything needed to close the month and publish financial reports to your leadership team.

Best Practices for Submitting Your Expense Report

When preparing your expense report, make sure you have submitted every expense with a credit card icon from the previous month. To avoid missing transactions, we strongly encourage waiting a few days into the current month before submitting.

Why Wait a Few Days?

Zoho imports transactions as they clear the bank, but sometimes transaction dates can slightly vary due to:

• The previous month ending on a weekend or banking holiday
• The current month starting on a weekend or banking holiday
• A slow payment processor delaying when a vendor’s transaction posts to the bank
• Other minor processing delays

Since we close the month based on what has downloaded into QuickBooks, any delayed transactions must still be included. Waiting a few extra days prevents the hassle of hunting down missing expenses and submitting a second report.

You Can Submit More Than One Report

You’re always welcome to submit multiple reports throughout the month. Many cardholders find that weekly submissions work best. This helps:

• Ensure accurate details while purchases are still fresh in your mind
• Reduce the amount of time spent on one large report
• Keep everything organized and up to date

If you’re sitting down to do your expense report, feel free to submit every credit card expense in your feed—this ensures myXP has what’s needed, and we won’t have to follow up for missing transactions.